One project manager
One person knows the whole project, coordinates with the architect, electrician, landlord and providers, and keeps you updated. You do not have to relay information from one technician to the next.
Office setup and IT relocation
Technology for a new office, with one person in charge of it all
Network, Wi-Fi, internet, cameras, alarm, computers, email and phones. Instead of six different technicians who never talk to each other, one project manager coordinates all the technology for your new office.
Free first meetingAcross Greece
One project managerOne number for everything
TimelineWeeks before the move
Minimal downtimeSwitchover at the weekend
Overview
Why technology for a new office needs one person in charge
When a business moves, technology for the new office is usually left until last. The electrician runs cables without a network plan, the provider comes to connect the line a week after moving day, the camera installer needs outlets nobody planned for, and no one knows who will set up the computers on Monday morning.
We treat the office setup as a single project. One project manager plans and coordinates cabling, Wi-Fi, firewall, the internet line and Starlink backup, cameras, alarm, access control, computers, printers, Microsoft 365 and telephony. You have one number to call and one timeline everyone works to.
The same goes for an IT office move from one site to another: we plan the switchover so the business closes on Friday in the old premises and opens on Monday in the new ones, with everything working. This page explains what the project covers, when it should start and what to check.
The service
What's included
Computers and printers
We move or supply computers, connect them to the new network, install printers and multifunction devices, and check that every user can print and scan from day one.
Microsoft 365 and email
We set up or migrate email, Teams, OneDrive and SharePoint, with two-step verification. If you are changing email provider along with the move, mailboxes are migrated without lost messages.
Telephony
A VoIP or cloud phone system, desk phones or a mobile app, and porting of your existing numbers. Phones connect to the network and are powered over PoE.
IT support contract
After the move we can carry on as your IT support. We already know every cable and every device, so there is no getting-to-know-you period.
One documentation pack
At the end you get one pack: network floor plan, equipment list, admin passwords, provider contracts and contacts. It belongs to you.
Infrastructure
What our office setup includes
Beyond computers, email and phones, we take care of all the infrastructure in the space. Each part can be done on its own, but together they are designed properly from the start.
Structured cabling and rack
Network outlets at every desk, on the ceiling for access points and on walls for cameras. A rack with patch panel, labelling and every run tested.
Professional Wi-Fi
A coverage survey on the new floor plan, ceiling access points and separate guest Wi-Fi.
Firewall and VPN
A firewall separating networks for staff, guests, cameras and devices, and VPN for people working from home.
Internet and backup connection
We help you choose and order the line in good time and add a second connection, 4G/5G or Starlink, with automatic failover.
Cameras and alarm
We are a licensed security-systems installer. IP cameras with a recorder, an alarm and phone alerts, in line with data protection rules.
Access control
Entry by card, code or phone, with an entry log and permissions per area. When someone leaves, you cancel their card instead of changing the locks.
Timeline
When to start: a timeline for new office technology
Eight to six weeks before: a site survey of the new premises, even if they are still a building site. We note desks, printers, meeting rooms, camera positions and where the rack will go. We check which internet providers reach the building and the line gets ordered, because activating a new line can take anything from a few days to several weeks.
Five to four weeks before: final plan and quote, equipment ordered and coordination with the electrician and contractor. If there is a renovation, network cables must go in before ceilings and plasterboard are closed. Number porting also starts now.
Three to two weeks before: cabling, rack, access points, cameras and alarm in the new premises. We configure the firewall, Wi-Fi and VPN and test the internet line and failover before the first member of staff arrives.
The final week: we prepare the computer move, labels per desk, a data backup and a plan for moving weekend. On the first working day in the new office we are available for whatever is needed, so small issues are fixed quickly.
If you have fewer weeks left, call us anyway. We organise the work accordingly and tell you up front what can be done before the move and what will follow afterwards.
Send photos for an estimateChecklist
IT checklist for an office move
These are the items most often forgotten. We go through them with you from the first meeting.
Internet line
Has it been ordered? What is the activation date? Is there a backup connection for the first few days if it is late?
Phones and numbers
Has porting been requested? Where will the main number ring on moving day?
Power and network outlets
Is there a power and network outlet at every desk, at the printer, at the meeting-room screen and at the rack? Is there a UPS for the core equipment?
Backup before the move
Is there a recent, tested backup of all data before the first computer or server is unplugged?
Addresses and accounts
Update the address on your Google Business Profile, website, email signatures, invoices and provider contracts.
Site security
Are cameras, alarm and access control working before valuable equipment is moved in? Are the camera signs in place?
Relocation
Moving an office with minimal downtime
The goal of every office move is simple: the business must not lose working days. For that to happen, the new premises have to be ready and tested before the first computer is moved. Network, Wi-Fi, internet and phones are tested in the new office while work carries on as normal in the old one.
On Friday afternoon we take a backup, shut down servers and devices in the right order and label every computer with its new position. Over the weekend the equipment is moved, connected and checked desk by desk. We move the phone lines to the new location and test printing, shared folders and access to applications.
If the new internet line has not been activated in time, the 4G/5G or Starlink backup keeps the business online until it arrives. Once the main line is live, the backup stays on as failover for the days when there is a fault.
On Monday staff sit down at their desks and work. Over the following days we log any small issues, fix them and close the project with the documentation pack.
Send photos for an estimateCost
How much does setting up a new office cost?
The cost of technology for a new office depends on the number of workstations, whether the premises are already cabled, how many of the parts above we take on and whether equipment is new or moved from the old office. A ten-desk office in renovated premises is a very different job from a move with a server, cameras and access control.
Our quote is split by section: cabling, Wi-Fi and network, security, computers and software, telephony, support. You see what each costs and can choose what to do now and what later. Third-party subscriptions, such as the internet line, Starlink, Microsoft 365 and telephony, are billed by the providers and shown separately.
Book a free site survey of the new premises, even before the renovation is finished. The earlier we start, the fewer surprises and the lower the cost of last-minute changes.
Send photos for an estimateHow we work
How we run a new office project
First meeting
We learn how many people will work there, what you use today, the moving date and what you want to change in the new office.
Survey of the new premises
We visit with the floor plan, set positions for desks, rack, access points and cameras, and check which internet lines are available.
Plan, quote, timeline
We deliver a plan, a detailed quote per section and a timeline with dates for us, the providers and the other trades.
Installation in the new office
Cabling, network, Wi-Fi, security and telephony are installed and tested before the move.
Moving day
Backup, moving and connecting equipment, and checking every desk. Usually over a weekend.
First days and handover
We fix the small issues of the first week and hand over the documentation pack. If you wish, we continue with a support contract.
Outcome
What you gain
No lost working days
The business closes in the old office and opens in the new one with everything working.
One partner, one responsibility
When something does not work, you do not have to work out which of five technicians is to blame.
Planned properly from the start
Outlets, rack and cables go where they are needed, before the walls are closed.
Support ready to go
The team that set up your office knows it better than anyone to support it.
FAQ
Frequently asked questions
Can't find what you're looking for? Call us or send us a message.
How early should I start preparing for an office move?
Ideally six to eight weeks before, mainly because of the internet line and number porting, which depend on providers. If the new premises are being renovated, get in touch before ceilings and walls are closed. We can also work with less time by prioritising properly.
What if the internet line is not ready on moving day?
We plan a 4G/5G or Starlink backup connection so the business can work normally until the main line is activated. Afterwards the backup stays as failover for outages. That way a provider delay does not stop your work.
Can I keep the same phone numbers?
In most cases yes, through number porting. If you switch to a VoIP or cloud phone system, the numbers move there and the office move does not affect your phones. The process needs to start early because it depends on the providers.
Will we lose working days?
The aim is no. The new office is set up and tested while you work in the old one, and the move usually happens over a weekend. On Monday staff start from their new desks.
Do I need to replace all my equipment when I move?
No. We check what can be moved and what is not worth it. Computers and printers usually move, while an old router or a home switch is a good opportunity to replace. We give you a prioritised list.
Can you work with our architect and electrician?
Yes, and we recommend it. We give them a plan with positions for network outlets, access points, cameras and the rack, and coordinate when the cables go in. That avoids chasing walls after the renovation.
Do you also handle cameras and the alarm?
Yes. We are a licensed security-systems installer and fit IP cameras, alarms and access control as part of the same project. We configure recording to follow the Hellenic Data Protection Authority's rules, such as deleting footage within 15 days at most unless an incident is recorded, and signage before the recorded area.
Can you move our email to Microsoft 365?
Yes. We set up the account, connect your domain and migrate old messages, contacts and calendars. We turn on two-step verification and set up Outlook and Teams on computers and phones.
What about our server and files?
Before any move we take a full backup and check that it restores. The server is shut down in the right order, moved and tested in the new premises. A move is often a good moment to consider whether your files would be better off in the cloud.
Do I have to take every part from you?
No. You can hire us for the cabling and network only, or just for moving the computers. The advantage of a single project is coordination and one party responsible for the result.
Do you only work in Athens?
We do on-site work anywhere in Attica. We provide remote support across Greece, and we install Starlink all over the country, including the islands.
What happens after the move?
In the first days we fix any small issues and hand over the documentation pack. If you wish, we carry on with an IT support contract, so you have the same team for every technical matter.
See also
Related services
Industries we serve
Moving or setting up a new office?
Book a free site survey of the new premises, even before the renovation is finished. We will give you a plan, a timeline and a detailed quote.